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Location
Hillsburgh Library

Photo courtesy of Wellington County+VG architects

The Hillsburgh library offers the perfect blend of nature and literature, with its surrounding lawns, scenic walking trail, and picturesque views over a pond teeming with wildlife. Furthermore, it provides convenient access to the Elora Cataract Trailway, making it a valuable resource for the community in a tranquil and inspiring setting.

GOOGLE MAP

9 Station Street, Erin, Ontario

SCHEDULE

Schedule will be updated soon

Title Sponsor

Cafe Sponsor

Gallery Sponsor

Solmar Develoment Corp.

Activity Sponsors

Collaborator Sponsors

Supporter Sponsors

Friends of Over Here

THANK YOU TO OUR SPONSORS

Custom Sponsors

Keith's Trailers

Rural Commons

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TWO EXCITING AVENUES FOR ARTISTS & VENDOR PARTICIPATION

Exhibit your artwork at Over Here Gallery and Cafe

Become a featured vendor.

Do you want your art to be seen and admired by art lovers, collectors, and critics? Submit your work for consideration to be included in the esteemed Over Here Gallery and Cafe. If selected, your art will take its place in a curated space where connoisseurs gather to discover and appreciate new talent.

Deadline for Submission: April 28

Take control of your exposure and sales at Arts By the Pond by applying to be a vendor. Secure your own space to directly engage with attendees, showcase a wider range of your works, and make on-the-spot sales. Bring your best pieces and be ready to impress a diverse crowd with your unique vision.

Jump to the form on our website and fill in your details to apply for your vendor space.

Deadline for Submission: April 28

ARE YOU INTERESTED IN SPONSORING ARTS BY THE POND?

Arts By The Pond event is an open canvas where the local talents of artists, artisans, musicians, dancers, performers, culinary virtuosos, and creative landscapers, converge to paint a vibrant picture of our cultural landscape.

By having many diverse avenues of creativity coming together, we plant seeds of imagination that promise to blossom throughout our neighborhoods and beyond.

WELCOME TO ARTIST SUBMISSION FOR ARTS BY THE POND - DUE APRIL 28, 2024

If your submission is successful Please ensure you follow these guidelines:

 

1.  Artists and artisans are responsible for the drop-off and pick-up of their artwork and/ or crafted items

2.  Work needs to be ready to display/ hang properly upon delivery.

  • When your artwork is sold, payment will be issued to you by e-transfer. We handle all the transactions, and after deducting any agreed-upon gallery fees or commissions, we'll ensure that your profits are sent to you in a timely fashion, typically within 30 days post-sale.

  • Artists will be notified well in advance of the expected drop-off dates. We aim to plan and coordinate exhibitions with care. You'll receive an email and a phone call, if necessary, specifying the delivery window for your artwork, which generally falls a week prior to the event.

ARTIST FAQ'S

ARTIST SUBMISSION FORM: ARTS BY THE POND

Welcome to the artist submission portal. We are thrilled to consider your work for display and sale in our gallery and cafe. Please fill out the form below with the required information about yourself and the artwork you wish to submit.

Submission Deadline

All entries must be submitted by April 22, 2024.

Artist Information

Creations:

Uniting Art and Artisanal Products

Please follow the instructions below to successfully submit your artwork, crafted piece, or artisanal wares.


Each Submission below needs to contain:


Name of Each Artwork or Craft:

  • Enter the name or title of your submission.

Description:

  • Provide a brief description

Medium:

  • Clearly specify the materials and techniques employed

Dimensions:

  • Record the height, width, and depth of your artwork in inches.

Year Created: (For Visual Artists)

  • State the year in which you created your artwork.

Price:

  • List the selling price for your piece.

Please be aware that when setting the price for your items at Over Here café, our establishment retains a 30% commission on sales. Additionally, Over Here does not apply Harmonized Sales Tax (HST) to the price of your work. If you or your business need to account for HST, you should incorporate this tax into your initial pricing structure. This measure will ensure you receive the desired amount after the commission and any applicable taxes.

#1 Art or Artisanal Product

#2 Art or Artisanal Product

#3 Art or Artisanal Product

Submission Agreement

By submitting your artwork, you agree to the following terms:

  • Over Here will take a 30% commission for any sales of submitted work made within the gallery and cafe.

  • The artist is responsible for the transportation of the artwork to and from the venue.

  • Submitted pieces must be original and not infringe upon the intellectual property rights of others.

  • All submitted work is subject to selection and not all submissions will be displayed.

WELCOME TO VENDOR SUBMISSION FOR ARTS BY THE POND - DUE APRIL 22, 2024

Please complete this form with your details and the products/services you offer. Ensure all information provided is accurate before submission. Take note of the associated costs for being a vendor, and fulfill all the submission guidelines specified below.

SUBMISSION GUIDELINES

• Include a brief description of the products or services you are offering

• Ensure all contact information in the form is double checked for accuracy

COSTS ASSOCIATED WITH BEING A VENDOR

VENDOR FEE - a participation fee of $50 is required for all vendors

INSURANCE REQUIREMENT - Vendors must have liability insurance with a minimum coverage of $2 million. If you don't have this coverage, you can purchase it through Over Here's partner provider. 

We’ve partnered with Duuo Insurance to offer  Arts by the Pond vendors affordable short-term insurance coverage that meets our requirements. Single day coverage begins at just $13. Get set-up in minutes  HERE.

SPACE ALLOCATION - Each vendor is designated a 10' x 10' space outdoors on the library grounds. Locations are assigned by the Over Here Event Team.

BOOTH SETUP - Vendors must supply their own setup essentials including tables, chairs, tents, and any point-of-sale systems needed.

Please ensure all requirements are met to secure your vendor space at our upcoming event. We look forward to your participation!

  • We aim to review all applications promptly. Vendors can typically expect to receive a response regarding their application status within 2 weeks from the submission deadline.

  • Once accepted as a vendor, payment details will be provided. We accept various forms of payment, including cheques, credit/debit cards and bank transfers. Full payment must be completed by the specified deadline to secure your spot.